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eBay Seller Auction Terms & Conditions Template

I used to sell stuff on eBay [3] (from Wash. Wizards Jordan jerseys to Anime DVDs) and had my process down to a pretty good science so that wasted activity was put to the absolute minimum. One of the key things I did was to use a standardized auction template that included all my shipping information and payment information so that prospective buyers wouldn’t ask me any needless questions. The key to a good boilerplate terms & conditions is that it’s description but not so large and cumbersome that buyers gloss over it. After the jump you’ll see my template (and it’s associated code).

First off, ignore the colors, they look much better in eBay. 🙂

Second, the key pieces of information in your template are Shipping & Handling information, your shipping policy, your accepted payment methods, and any other conditions you want to list (preferably in that order). You’ll find all those bits addressed below and in the years of selling since using this template I have yet to receive an email about an auction not related to the actual item for sale.

Oh, and don’t forget to thank your prospective buyers for stopping by! 🙂

[Download as .txt file [4]]

& Handling

I ship within the 4 business
days (usually less than 2 business days) after receipt of the payment
(except for a pre-order in which case the buyer will be notified
by e-mail as to the estimated date of shipping). Each item is packed
carefully to make sure it gets to you in excellent condition. Each
package comes with a tracking number.



$5.00 via USPS Priority Mail with Delivery Confirmation
Paypal [5]

I accept PayPal. You must have
funds in your PayPal account, have the account linked to your
bank, or your credit card.
address must be PayPal confirmed.

Please pay to youremail@domain.com.

Cashier’s Checks
or Money Orders

I accept cashiers’
checks and money orders via regular mail. However, I will not
ship until I receive payment. So use the payment services above
if you want your product faster! Please email me when you mail
your payment so I can get an approximate timeframe as to when
I will receive it.
Personal Checks I
will accept personal checks from domestic bidders with 10+ positive
feedbacks and ZERO negative feedbacks ONLY
There is a mandatory seven (7) business day waiting period for
personal checks to clear.
Of The Sale
is expected within 5 days of auction close, unless prior arrangements
had been made. If payment is not received within 7 days a Non-Paying
Bidder (NPB) warning will be filed with eBay. A negative feedback
will be left if the buyer does not answer the NPB warning within 10
I am a reasonable person
and as long as the communication channels are open and clear, I have
no problems accomodating special circumstances.

By entering a bid, you are entering into a legal binding contract
to purchasing the item described above. Please do not bid if you
are unable to comply with the terms of the sale and eBay policies,
or are unsure/unable to pay, or have no intention to purchase the


you for your patronage.